What are the advantages of time recording machine in an office ?

Showing up for work punctually, at an official time, became expected behavior toward the end of the 19th century, as more and more people worked for others rather than for themselves. Not just the work force’s punctuality was at issue. Cost accounting and analysis–recording and scrutinizing expenses for labor, materials and overhead–were getting more attention than ever before. Time was money.

In the 1890s, timekeepers– clerks who kept track of employees’ hours in handwritten logs –found that machines were beginning to replace them, especially in workplaces with large numbers of employees. Thanks to the influence of the advocates of scientific management, nearly every industrial workplace had a time clock, after about 1910. So did many offices. By the early twentieth century the International Time Recording Company supplied an entire line of timekeeping devices, including master clocks, several types of time clocks, and time stamps. Founded in 1900, the firm continuously expanded its product line, underwent several reorganizations and name changes, and emerged in 1924 as the International Business Machine Corporation, familiar today as IBM.One of the firm’s most popular products was the card punch time recorder, a clock that could furnish a daily or weekly record of up to 150 employees. Based on the 1888 patent of physician Alexander Dey, the dial time recorder was essentially a spring-driven clock with a cast-iron wheel affixed to its dial side. The rim of the wheel was perforated with numbered holes. As employees pressed a rotating pointer into the hole at their assigned number, the machine recorded the time on a preprinted sheet and rang a bell with each punch. A two-color ribbon printed all regular time in green and all tardiness, early departures, and overtime in red.This International digital card punch time recorder hung in a factory in the garment district of New York City.

Time recording clock is a time recording machine used to record the lime of arrival and departure of an employee. The time is recorded on the card allotted to each employee of the organisation. The card is punched in this machine, which records the time of arrival and departure automatically. These machines are fitted with a clock to show the time. The advantages of the use of time recording machines are:

(a) It records the actual time of arrival and departure.

(b) It is not possible to manipulate the time in case of late arrival or early departure.

It is necessary to keep proper record of time for each worker as it ensures discipline, increases morale and makes him punctual.

This function of keeping proper record of time is looked after by the time-keeping department. In a small organisation, such a department may not exist at all since the time of coming and going can be easily regulated by the person in changes of operations in the factory or the office.

Time keeping is a system of recording the time of arrival and departure of workers; it provides a record of total time spent by each worker engaged in the factory. On the basis of this record, wages are paid to the workers under time rate system.

The regal contains the columns like name and identity no. of the worker, the department in which he is working, arrival and departure time. As soon as a worker enters into the preprint of the factory, the necessary entries in the attendance register are completed. If workers are literate; they are required to sign the attendance register.

After the reports time workers are marked late or absent as the case may be. Similar entries are made the time of departure.

This method is very simple and inexpensive. But in a large factory this meth may become inconvenient. Moreover, this method is liable for many undesirable’ practices on the part of the persons who record the attendance in collusion with sour workers. This method is suitable for small factories and out-doors workers.

Under this method, each worker is allotted a metal disc or token bearing his identification. On each disc or token the name and number of the worker is engraved or painted. All the tokens 01; discs are hung on a board at the gate or at the entrance of the department.

As soon as a worker reports for duty, he removes his disc and puts it in a box provided nearby. Immediately after the scheduled time of entry, the board is removed and a list is prepared for all such discs or tokens not collected and dropped into the box by the workers.

The late-comers collect their discs and hand over the same personally to the time keeper. The list of late-comers is prepared separately. The discs not removed from the boards represent the absentee workers.

This method is simple and economical. But it is not free from abuses. A worker may remove the disc of his fellow-worker to ensure his presence who is either late or absent.

There is no certainty that the exact arrival time of the workers has been recorded. The time keeper marking the attendance may commit errors deliberately or through carelessness and this may create disputes. Time keeper may include the dummy or ghost workers in the muster roll that cannot be easily detected except by close supervision.

2. Mechanical Methods

Different mechanical devices have been designed for recording the exact time of the workers. These include:

(a) Time Recording Clocks

(b) analogue card punch time recorder

(a) Time Recording Clocks

This method has been developed to remove some of the difficulties faced in case of manual methods. Under this method, the attendance is marked by a time recording clock on a card. Every worker is allotted a time card usually for one week duration.

These time cards are serially arranged in a tray at the gate of the factory. On arrival the worker picks up his card from the tray and inserts the same into the time recording clock which prints the exact arrival time at the space provided on the card against the particular day.

This process is repeated when the worker leaves the factory after day’s work. Other particulars of time in respect of late arrival, lunch, and overtime are printed is red colour so as to distinguish these from normal period spent in the factory.

This method is useful when the number of workers is fairly large. There are also no chances of disputes arising due to recording of time of workers as it is recorded by the clock and not by the time keeper.

But there are chances that a worker may get his friend’s card from the tray and mark him present in time when he is actually late or absent. Any mechanical defect may adversely affect the working of time recording system.

The dial time recorder is a machine which records the correct attendance time of the worker automatically. It has a dial around the clock with a number of hold (usually about 150), each of which bears a number corresponding to the identification number of the worker concerned.

There is a radial arm at the centre of the dial. While a worker enters into the factory; he is required to press the radial arm after placing ill at the appropriate hole. The time recorder then automatically records the time on a roll of paper within the machine against the number of the worker.

This machine can also! calculate the wages of the workers with greater accuracy and avoids much loss of time, I But a heavy capital investment is needed and hence only large organisations can use It is also necessary to have a close supervision on every worker to prevent fraud and I irregularities.

Make employee scheduling and pay calculation easier with this fingerprint time attendance. A perfect choice for tracking hours in busy workplaces, this time stamp keeps accurate time within fractions of a second by automatically syncing with codes from the National Institute of Standards and Technology. This device automatically adjusts for Daylight Saving Time and ensures consistent accuracy during power failures using an internal battery backup. Featuring over 150 print configurations and 13 messages in four languages, this device makes it easy to print custom messages in two hour formats and a variety of font sizes. Compatible with a variety of forms and time cards, this flexible machine aligns any document perfectly with an internal LED and a window over the print area. This Acroprint time recorder informs users of the time and date with a large, bold display.

Black/gray punch card time clock system for unlimited number of employees

LCD display helps you keep track of time by showing the time and date in 24- or 12-hour format

Durable construction and key lock help protect clock and settings from damage or tampering

Employees use printable time cards

Dimensions: 5.63″H x 6.45″W x 6.77″D

Desk- or wall-mountable for flexible and convenient placement

Battery backup protects data and settings during power outages

Selectable language format: English, French, Portuguese, and Spanish

2-year manufacturer limited warranty

No resetting needed.The LCD backlight digital time punching machine synchronizes automatically with time codes transmitted by the National Institute of Standards and Technology, keeping it incredibly accurate. The internal battery backup keeps the clock on time, even during power outages.Flexible options.With over 150 possible print configurations and 13 preset messages in your choice of four languages, the ES700 easily supports a wide variety of time & attendance and document control applications. This time stamp accomodates virtually any time card, document or form, offering adjustable print font size, your choice of automatic, semi-automatic or manual print operation, and left or right hand print. The power supply is switchable from 120V to 240V.Easy to use.Cards and documents are a snap to align correctly, thanks to a handy window in the cover and a bright internal LED illuminating the document print area.